Event coordination tasks that Karma can provide:

• identify the objectives of the event and determine the requirements that must be met to accomplish objectives (for example, facilities and services)

• liaise with Aboriginal groups to promote conference

• meet with sponsors and organizing committees to plan event scope and format, establish and monitor budgets, review administrative procedures and discuss progress

• coordinate services (for example, accommodation and transportation for participants, catering, signage, displays, audio-visual equipment, printing, security) and deal with any problems that arise

• coordinate decor design and special effects

• plan entertainment and social gatherings for participants

• receive and process registrations

• coordinate, hire and supervise volunteers and support staff

• negotiate contracts for services, approve invoices, maintain financial records, prepare or review final event billing

 
Organizing a special event may also require:
 

• developing or helping to develop a plan, program or agenda

• selecting sites and co-coordinating building and property services (for example, audiovisual and technical details, decorations, seating)

• organizing admissions, transportation, security and emergency services

• event marketing

• negotiating rates with suppliers, controlling expenses and administering financial procedures

• designing and implementing public relations campaigns

• recruiting, training and motivating staff or volunteers